Office Storage Solutions Blog

Every office needs filing storage. Is yours beginning to take over precious floor space? Are your staff struggling with metal filing cabinets that do not open and close properly? Is your current storage system really up to the job, allowing quick and easy access?

Office Storage Solutions (OSS) has been in the office storage business for more than twenty years. We are proud of the fact that we have designed an innovative piece of storage equipment – r-evolve Rotary Filing Storage. Outwardly, it looks like a standard storage cupboard, until opened and the special design features are revealed!

We think you’ll wonder why you waited so long to get one installed, because of the following benefits:

1. Super Space Saver - It will provide you with 400 per cent more filing capacity. Imagine the floor space you could save if you invested in some revolving storage units. The r-evolve Rotary Filing Storage offers the same capacity as seventeen four-drawer filing cabinets. Install the r-evolve and you will end up with lots more square feet of floor space in the process.

2. Secure Storage - If your business has to comply with the Data Protection Act, then you must provide secure documentation storage. Our rotary filing storage can be fitted with lockable features, from low to high security.

3. Versatile Shelving Combinations - Each unit is fitted with appropriate shelving to accommodate your files and multi-media stock. There are several shelving options to choose from. These include shelving with lateral filing frames, shelf dividers, rollout folder frames and much more.

4. Smooth and Easy Access - A foot pedal controls the opening and closing of each unit. It allows the twin-sided unit to rotate on the spot. The rotary filing storage makes retrieving and returning files simple!

5. Attractive Finishes - OSS also offers a wide range of colours and textures so that the revolving storage units blend in seamlessly with your office décor. If you can’t find what you’re looking for, we offer bespoke finishes.

6. Health and Safety - There are no sharp edges for clothing to snag on and no open drawers to trip over and the units turn effortlessly

If you do not see what you want in revolving storage units, we can design it for you. We have our own professional CAD engineers who will produce designs to your specifications. We even undertake site visits whenever required, to get a clear idea of your requirements. Our own team of installation engineers will make a quick and easy job of setting up your units. (At OSS we pride ourselves on being a one-stop shop!)

After you have seen our r-evolve Rotary Filing Storage system, you’ll never want another filing cabinet. To get yours, call our friendly staff now on 020 8371 4200, or get in touch through our contact form.

(Click here for our r-evolve Rotary Storage brochure)

When Nuaire – one of the country’s best known air conditioning companies – contacted Office Storage Solutions (OSS) about the installation of a mobile system to house their display of ‘Bespoke Air Handling Units’ at their Caerphilly showroom, it proved to be a perfect match…

Both companies are renowned in their particular fields for designing, producing and installing quality, innovative products. Both are also well-known for supporting their products and customers via highly skilled support staff, giving a superior customer service. And both are committed to providing solutions that meet clients’ specific needs.

Solutions like these…

Nuaire – Another Happy Customer

Chay Watkins, Marketing Executive at Nuaire, is delighted with the mobile system from OSS: “Our innovative tracking system is now installed and it is somewhat of a masterpiece in our exhibition room. We didn’t want a system that would house hundreds of books or files; we wanted something that would provide ultimate display for our larger duty product. It’s great!”

Chay continues: “Everyone comments on the genius of the idea and how beautifully it runs across the tracks. It was great working with OSS, who I found to be extremely professional.”

What Can OSS Design For You?

If the expert design of a bespoke mobile system to house air conditioning units (or for any other use) is what you’re looking for, get in touch. Our CAD engineers can create a design to meet your exact requirements.

The process starts with a site visit to your premises from members of our team, to get a clear picture of the job at hand, and to get the tape measure out!

Our team has the experience and know-how to handle jobs of any size.

We also take on jobs overseas (see our recent project in Turkmenistan)

Ring us today on 020 8371 4200 for a FREE no-obligation quotation. Or contact us online here.

Couldn’t your staff do with spending less time away from their desks, searching for files? Wouldn’t they work more efficiently with an organised shelving system, rather than having random filing cabinets dotted around the office? Are there any incidents, concerning collisions with filing cabinets, logged in your office Accident book? Accidents at work, involving filing cabinets with open drawers, are common. Can you really afford absent staff with workplace injuries?

At Office Storage Solutions (OSS) we can provide an instant solution to more productive staff – static shelving.

We know what works best because of our considerable experience (over twenty years), in the office storage market. In that time, we have fully researched and designed innovative solutions for storage problems. We pride ourselves on being a complete one-stop shop for office storage solutions.

Consider the Benefits of Static Shelving Installation:

Uniform Arrangement - Our static shelving system is available in modules. This makes it perfect for businesses as additional units are available to order as the company grows. Shelves can be moved up or down in small increments to accommodate any type of media. Consistency is important as your staff will already be familiar and comfortable with the system.

Easy Access - Having an OSS static shelving system means no more staff ‘down time’. Your staff will find it easier and quicker to retrieve and return files. We also provide different levels of security, from keys to fingerprint access, allowing key staff access to prohibited parts of the filing system.

Safety Design - OSS-designed shelving always takes staff safety into consideration. Employees will appreciate that there are no sharp edges to catch and tear clothes on. Our rolled edged finishes ensure that your staff won’t cut themselves on it. Great shelving design limits the possibility of tumbling files.

A Choice of Colour Schemes and Finishes - A wide variety of colour schemes and finishes are available. It allows the shelving to effortlessly blend in with your existing office decor. Your staff will find it a pleasure to use.  

Fast Installation - We have our own dedicated team of professional installation engineers. Our aim is to provide a quick and complete static shelving installation, with minimum disruption to your working day. You’ll hardly notice that they are there. We even provide our own project manager. This means you won’t need to take any employees away from their job to supervise the installation. 

Whatever You Need, We Can Handle It

If you cannot find what you are looking for and need something specific in mind, just let us know. We, willingly, undertake site visits to get a better idea and measure up your requirements. Our CAD engineers can fulfil any design to your specifications. There is no job too small, too big or difficult for OSS to deal with.

Let us show you what we can do for you. Ring our friendly, expert staff now on 020 8371 4200 for a FREE no-obligation quotation on our affordable static shelving installation. Or contact us online here!

Has your business overgrown its existing filing system? If you bought additional filing storage, does it match your existing system? Have you reached the conclusion that what you need does not exist?

Oh yes it does!

A Complete Service

Office Storage Solutions (OSS) has been solving storage solutions for more than twenty years. We offer a complete service from design, through to installation, followed by excellent aftercare.

We have used our years of experience in the industry to create the perfect answer to flexible filing problems – OSS storage wall systems. High-density storage units are ‘just the ticket’ for growing businesses.

So Many Benefits

Great benefits make our storage wall systems popular for the following reasons:

1. Space-saving – The best storage units do not take up space. They create it. OSS storage wall units use space wisely, from floor to ceiling, increasing storage capacity several times. It makes an ideal storage facility for different files and media types.

2. Flexibility – We design our storage wall systems to fit from ceiling to floor. It increases the file holding capacity while taking up less floor space. OSS storage wall systems come in modular form. As your company grows, the modules (units) can grow with them.

3. Convenience – The great thing about our storage wall units is the possibility of adding the same extra units when required. This means that as your business grows, your storage wall units will grow with it.
 
4. Tailor-Made – OSS recognises that businesses have individual and specific needs. A ‘one-size fits all’ approach is not our philosophy. We have our own team of experienced CAD engineers who create designs based on your needs. We promise to design whatever you want at a truly affordable price. 

OSS can add a storage wall so that it acts as a partition wall. Our storage solutions can even fuse audio-visual equipment into part of the design. Installation is quick, without fuss, and carried out by our professional team of installation engineers.

5. Design – Choose the height and depth of shelving allowing different types of media to be stored. Our storage comes in many attractive colours and finishes. It will blend in easily with your existing office décor. 

Get in Touch

Make one of your New Year’s resolutions to update your storage systems. Our friendly and expert staff will be delighted to help you. (Contact us here)

All of us at Office Storage Solutions wish you and your staff a very Happy Christmas. We will see you again in 2011 (hopefully, without snow!).

The Office Storage Solutions Team Fulfils Sony Contract in Turkmenistan

When Sony Professional Solutions – Europe, in conjunction with Kulu Productions Ltd, developed a new TV Centre in Turkmenistan, the problem was not only sourcing a company who could provide a storage solution for over 35,000 discs and tapes of various sizes, but also finding one who would be prepared to install the storage at a site 3000 miles from the UK.

About Turkmenistan (and How Office Storage Solutions Heeded Their Call!)
A former Soviet Republic in Central Asia, Turkmenistan has a population of just over five million. The country has strived hard in recent years to break out of Russia’s hold on its exports. And with its economy growing stronger each year, the new and modern TV Centre is seen almost as a flagship – a testament to their ambition, to their determination to continue to grow and prosper as a developing nation…

Required: The Best Storage Solution, Installed by the Best Engineers
With the state-of-the-art TV Centre up-and-running, what was needed next was tailored mobile storage for disks and tapes, built to world-class standards.

Office Storage Solutions (OSS) were contacted and following meetings at Sony HQ in Basingstoke, a mobile storage system was designed and developed to accommodate three sizes of discs and tapes, which not only met the client’s requirements, but also provided additional storage capacity for future growth.

OSS Engineers Fly In and Get the Job Done Without a Hitch
The system was manufactured within three weeks, checked and double-checked and then packaged for export and delivered to Sony, Basingstoke. All components were then flown to Turkmenistan.

OSS flew trained engineers to the site in Ashgabat, and the mobile system was installed in three days, without one problem arising, and to the client’s complete satisfaction.

Job done!

Do you need mobile storage for disks and tapes? Wherever you are in the world, get in touch!

Is your office filing system in dire need of upgrading? If you’re responsible for information of a sensitive nature, can you guarantee its security? Is your company safe at risk of being targeted by thieves or through industrial espionage?

There are a number of reasons why you should consider a filing system upgrade and the same for your office storage. In the interest of security, Office Storage Solutions (OSS) can help you to choose the right equipment for your filing and storage facilities.

We have more than 20 years experience in the business of providing answers to storage and filing problems. You can trust our judgement and knowledge.

Those 5 important reasons why you may well need an office storage upgrade:

1. Easier Access: Perhaps your staff needs better access to retrieve and return files more easily. We have various shelving and storage systems that you can upgrade to: library, static or roller-racking shelving. All come with additional features. OSS can also provide mobile shelving and mobile storage systems with floor and track systems for even better accessibility.
 
2. Security: You can prevent serious security breaches with superior storage facilities from OSS. We offer a variety of highly secure safes that can store and protect laptops, data storage disks, company documents, and other sensitive information. Programmable electronic locks with personal 14-digit codes and fingerprint technology are vital security features.

3. Data Protection Act 1998: The Act clearly states that any organisation holding personal data must have appropriate security to protect the information. The protection covers accidental loss, destruction, damage, as well as unauthorised or unlawful use. 

You need to select the most secure storage facility to avoid breaching the Act. OSS can present you with different storage systems to choose from. For example, our vertical carousel filing system is an enclosed unit. It has security keypads for limited access and high security locks. It also comes with additional features of fire detection and protection.

4. Improved Efficiency: Less time can be wasted by staff searching for files that have been returned to the wrong place. Our filing systems have increased storage capacity (by more than 50 per cent) by simply using landscape orientated lever arch files. Files can be retrieved and returned even faster using alpha-numeric and colour coding of tabbed folders resulting in fewer files being mislaid.

5. Reduced Floor Space: OSS has the perfect solution if you have limited floor space to install an office filing system. Our mobile shelving units can reduce the take-up area by as much as 50 per cent. There’s an innovatively designed rotary storage unit with increased storage space of up to 400 per cent. The contents of 17 four-drawer filing cabinets can be stored within the unit. Now, isn’t that tempting?

Get in touch!

(Tel 020 8371 4200 TODAY to discuss your office storage upgrade requirements)

If the building your company operates from was severely damaged by fire and water, could your business continue to operate? Wouldn’t your sprinkler system cause irreversible water damage to vital documents in your safe? If the building collapsed would cash deposited in your company safes be retrieved intact, or not at all? Might your current safe prove an easy problem for burglars (or worst still, industrial spies) to overcome?

By investing in a high quality safe from Office Storage Solutions (OSS) you won’t have to worry about any of that ever again.

Leading Providers of Safes & Data Safes for Over Two Decades

For more than twenty years OSS has had the reputation of being storage solutions experts. We can provide you with a wide choice of security safes, tested to the most stringent British, European and U.S. standards.

How’s this for a guarantee. If involved in a fire, the Fire Fighter, Centurion, Fire Chief and Fire Commander range of safes will be replaced, free of charge. OSS can even offer you a ‘Goliath’ safe, strong and secure enough to withstand the pressure of a building crumbling on it.

We can also offer you a selection of fire-resistant cupboards, fire-proof drawers, lockable key boxes, and cash-deposit boxes.

Here are just a few of the features and benefits of fire protection safes supplied by OSS:

• Protection is provided from 30 minutes to three hours maximum up to temperatures of 1,100 degrees Centigrade
• A maximum of £2,000 cash may be stored, or valuables up to £20,000
• Safes come with standard dual locking mechanisms. Optional electronic locking devices are available if required, prior to delivery
• An airtight door gives fire and smoke damage protection
• A programmable high-security lock with maximum 8-digit or 16-digit code for users
• Security breaches will be minimised and incidents of lost keys eradicated
• Safes come ready for fixing to any type of flooring (including concrete)
• Electronic media can be secured with an optional data protection insert

Data Protection Safes Offer Very Similar Benefits But Also:

• Come with water-resistant seals. These are ideal to combat the damaging effects of a sprinkler system
• Are drop-tested from 30 feet through the floors of a burning building
• Carry a £2,500 to £10,000 insurance cover for cash (from £25,000 to £100,000 of valuables)

Get Your Burglar-Proof Safes from OSS:

These safes are available with front and top loading access, brimming over with similar features to those above. OSS will provide you with complete protection when keeping special documents, cash and valuables safely stored with:

• Shock-detecting alarms - if codes are attempted more than three times
• Credit card swipe - meaning keyless security and no special codes to memorise
• Special metal plate protection against drilling, cutting and oxyacetylene tools

Find Out More

Let Office Storage Solutions guide you into making the right decisions when it comes to protecting your business and property. Our range of safes is so varied, you’ll be spoilt for choice!

Call our friendly team today on 020 8371 4200 to find out more.

Are you moving office? How’s the file transfer planning coming along? Can you complete the job on time without files going AWOL? You hope! How many staff can be spared to help with packing and unpacking files, and for how long? Pressing questions, indeed. But there IS an answer - Office Storage Solutions (OSS).

OSS has more than twenty years’ experience in office storage and filing relocations. Let us remove the burden from your shoulders. Moving home is bad enough but moving office is probably ten times worse. We’ll handle all aspects of file transfer from start to finish. OSS is guaranteed to have your files in their rightful place and available for access with no ‘downtime’. You’ll be able to put time and effort into focusing on other issues of importance.

Here’s what we can do for you to soften the upheaval of moving office:

1. Preparation: Our professional staff will clearly label and pack your files in secure, waterproof crates before the move date. Your staff won’t have to touch a thing. Our project manager will oversee everything and update you with regular progress reports. 

2. File Transfer: There’ll be no need to bother with arranging transport either. We’ll do that for you, using our own secure vehicles. OSS staff will transfer crates containing your files to the new location. We’ll unpack and load the files into your filing units. You and your staff can continue working as normal. Our dedicated team’s point of focus is to get your filing systems to run efficiently again. Simple.

3. Filing Relocations: Not only does OSS label, pack and transfer your filing documents, we’ll also restock your filing systems with the transferred files. You and your staff will have enough to deal with adjusting to your new surroundings. We can move files from one building to another or from one floor to the next. Nothing is too much trouble. 

3. Broad-Based Industry Knowledge: You’ll find our considerable experience in the storage industry very useful. You won’t even have to look up the original installers. Our highly-trained, professional team of engineers can decommission and re-install any high density filing system you already have in place. This includes library shelving, vertical filing carousels, rotary storage units, static shelving and mobile filing systems. 

Being responsible for transferring files and documents safely and securely may be a logistical nightmare. Office Storage Solutions can banish those very nightmares by taking full responsibility for relocating files. 

For an effective and affordable total filing transfer solution, don’t delay; contact our expert staff now on 020 8371 4200 or e-mail us for an obligation-free quote.

Are your filing systems in line for an overhaul? Are you looking forward to re-organising and improving your current filing methods? Have you been putting off transferring paper documents to electronic files? You may even be a little unsure of where to start!

Being responsible for a review of your business filing systems can be a Herculean task. Fear not. Office Storage Solutions (OSS) promises to free you from the burden by undertaking detailed Filing Audit Consultations for you.

OSS has over twenty years of solving storage problems, so even if your systems are spread across different locations, we’ll happily shoulder the responsibility, leaving you free to deal with other work.

Whatever the challenges, OSS can help you with:

• Upgrading Your Existing Filing System: OSS’s Filing Audit Consultants can undertake site visits to view, analyse and recommend file storage alternatives. We also have a comprehensive range of storage solutions to offer you.

• Files Building Up: To help you reduce the number of files in circulation, OSS will provide you with ideal storage solutions. We’ll ensure that your staff’s ability to retrieve information isn’t compromised either.

• Future Storage Space: You can expect OSS to assist you in implementing forward-planning strategies including contingency plans for expanding file storage.

• Poor Retrieval and Archive Facilities: At OSS we have a superb range of storage filing facilities. However, if you still can’t find what you’re looking for, we also offer a bespoke service. We’re supported by a team of CAD engineers as well as our own team of installation engineers.

• Inefficient Classification and Indexing: Our Filing Audit Consultants have the knowledge and experience to help you set up the right indexing and classification system to suit your system. We can even design one specifically for your business needs.

• Upgrading Paper Files to Electronic System: OSS can take the pain out of blending the old with the new, and merge the two different systems seamlessly. We always adopt a ‘can-do’ approach with the minimum of fuss.  Just tell us what needs to be done and we’ll press on until the project is completely finished – to your satisfaction.

• Project Management: There’s no need for you to spend time and money allocating a staff member to oversee our installations. We can. We have our own project managers backed by teams of experienced and professional installation engineers. In addition, OSS will never fail to provide you with excellent aftercare.

• Workshop Training for Staff: OSS won’t leave you adrift to explain the new system to your staff. We will take care of that for you. Our expert staff can conduct on-site workshops to ensure every staff member knows how to operate the new installation properly as well as safely.

At OSS, we uphold a genuine ‘one-stop shop’ attitude to business. We’ll start your project by carrying out detailed Filing Consultancy Audits, right through to installation and aftercare training. There’s no need to carry the burden alone - share it with us at Office Storage Solutions by contacting our team of friendly experts now on 020 8371 4200.

Office Storage Solutions Ltd Offers Complementary Filing Supplies for Filing Systems.

Are you thinking of purchasing an Office Storage Solutions (OSS) filing system? Have we already installed one for you? Perhaps you’re planning to, or you have actually transferred your original files and folders to the new shelving. Is it looking a bit of a mess? Maybe the folders are proving to be a problem through taking up too much shelf-space?

Consider this…

Why hamper the smooth running of your new system by reinstating the same ill-fitting, tired old files and folders?

Why not give serious consideration to our range of intelligently designed filing supplies instead?

The Benefits of Choosing OSS Filing Supplies

At Office Storage Solutions we’ve more than twenty years’ experience solving storage issues. We’ll give you the answers you need.

- Innovative Design: Bulky standard Lever Arch files take up lots of shelf-room. OSS filing supplies can increase your storage capacity by more than 50 per cent. How? By simply replacing your Lever Arch files with our popular landscape-positioned Lever Arch files. They’re designed to lay on their sides in landscape format.

Fitting from the back of the filing cabinet to the front, they guarantee that every inch of space is used. The result is that the unit can accommodate a lot more neatly stacked files. Problem solved!

- Efficient Features: OSS files and folders are tabbed and colour-coded in alpha-numeric style. The intelligent design makes them visible, allowing for quick selection and return in the right order.

- Every Type of File and Folder: We are confident in our ability to supply a wide range of storage files, including archive boxes, folders, suspension files, Lever Arch files, suspended pockets, and wallets, to name just a few. If we haven’t got it, then we’ll make it - just for you.

- Bespoke Filing: OSS already offers a bespoke service for filing storage systems. Our filing supplies aren’t treated differently. If you have a system that doesn’t easily accommodate standard folders and files, OSS will design ones to fit your existing filing storage.

- Consultancy Service and Audit: If you need to transfer files elsewhere, let us take care of everything. We can plan, pack and unpack the lot. We even have a pre-labelling and transfer service. This allows you to reduce the time files are unavailable due to being in packaging.

Stock Up on Filing Supplies TODAY

Remember, with OSS you can purchase more than just filing storage systems. We can provide you with efficient supplies for filing, too. In fact, you could think of OSS as your ‘one-stop filing supplies shop’.

To find out more, contact our friendly team now on 020 8371 4200. Alternatively, please use our contact form.